---
title: Cancelling Overdue Purchase Orders in WinSale
description: "This guide covers how to cancel overdue purchase orders in WinSale. There are two ways to do it: the standard method using the built-in cancel tool, and an alternative method for POs that were created without a due date. [Cancelling…"
url: "https://winsale.net/docs/cancelling-overdue-po/"
updated: "2026-11-13"
category: Onboarding
tags:
  - purchase orders
  - winsale
---

# Cancelling Overdue Purchase Orders in WinSale

This guide covers how to cancel overdue purchase orders in WinSale. There are two ways to do it: the standard method using the built-in cancel tool, and an alternative method for POs that were created without a due date.

[Cancelling Overdue Purchase Orders](https://www.youtube.com/embed/FGXMjvRV_Kk?feature=oembed)

> Cancelling a purchase order does not delete inventory items. It removes the open PO, which brings your on-order quantities back to zero so you can reorder or handle the vendor as needed.

## Method 1: Cancel Overdue PO's tool (the standard way)

This is the proper method and works when your purchase orders were created with a **due date** (or cancel due date). If a PO is past that date, WinSale can cancel it automatically.

1. Go to **Modules → Purchase Orders**.
2. Under **Tools**, choose **Cancel Overdue PO’s**.
3. Load your date range. Any PO that falls within that scope and is past its due date appears in the list.
4. Select all the POs you want to cancel and click **OK**.

WinSale cancels all the pending POs in that range.

> This method only works for POs created **with** a due date or cancel date. If a PO was created without one, use Method 2 below.

## Method 2: Power Spreadsheet (for POs with no due date)

If your POs were created without a due date or cancel date, cancel them through the Purchase Orders Power Spreadsheet instead.

### Back up first

1. Go to **Data → Power Spreadsheet** and choose the **Purchase Orders** Power Spreadsheet.
2. Run a **backup** when prompted (say **Yes**). Since this method mass-deletes POs, always back up first.

### Load the purchase orders

You can search two ways:

- **All vendors:** set **Date Received**, leave it blank, clear the other filters, and click **Load**. This shows every PO created but not yet received in WinSale.
- **By vendor:** select the vendor (for example, Work Zone) and click **Load**. Because you specified a vendor but not a date, this shows everything entered and received for that vendor.

### Isolate the unreceived POs

1. Sort or search by **Date Received**. This groups the records so the ones with a blank Date Received collect together, near the end of the file. Those are the overdue POs you want to target.
2. Scroll to the received items, highlight them, and click **Hide Selected**. You’re now left with only the items that were never received.
3. Click **Select All**, then **Delete**.

The unreceived POs are removed from the active PO list. Your on-order quantities drop accordingly, and you’re free to reorder those items or handle the vendor however you need.

> Remember: this deletes purchase orders, not inventory items. It should bring your on-order quantities back to zero.

## That’s it

Use the Cancel Overdue PO’s tool when your POs have due dates, and the Power Spreadsheet method (with a backup first) when they don’t.

If you have any questions about cancelling overdue purchase orders or anything else in WinSale, reach out to our support team.

- **Support email:** support@winsale.net
- **Phone:** 843-476-4767

 **About this article:** This is part of WinSale's free knowledge base. WinSale is a point-of-sale system built specifically for independent shoe and safetywear retailers — 10M+ UPC database, industrial account invoicing, mobile shoe truck support, no per-transaction fees. [See if it's a fit for your store →](https://winsale.net/shoe-store-pos-system/)