---
title: Purchase Order Status Report in WinSale
description: Welcome to the WinSale onboarding series. This guide covers how to track your purchase orders and check whether they were received. If you have a question about a specific PO, even one from a year ago, the Purchase Order Status…
url: "https://winsale.net/docs/po-status/"
updated: "2026-06-11"
category: Onboarding
tags:
  - purchase orders
  - winsale
---

# Purchase Order Status Report in WinSale

Welcome to the WinSale onboarding series. This guide covers how to track your purchase orders and check whether they were received. If you have a question about a specific PO, even one from a year ago, the Purchase Order Status report makes it easy to find out whether it was ordered and received.

[Purchase Order Status Report - WinSale POS](https://www.youtube.com/embed/uKmBXNds6Cg?feature=oembed)

## Open the Purchase Order Status report

From the main WinSale screen, go to:

**Reports → Vendor → Purchase Order Status**

![](https://winsale.net/wp-content/uploads/2026/06/Screenshot-2026-06-11-100111.avif)

## Choose how to search

The Purchase Order Status screen lets you decide how to search for your data. You can search by:

- **Date due**
- **Date received**
- **Date entered**
- **Date cancelled**

You also set your **date range**, your **store**, and your **vendor range**.

> For most customers, you’ll search one of two ways: by **date entered** if you’re not sure whether the PO was received, or by **date received** if you know it came in but need the other details.

For example, you might search by date entered, set the range to the last six months, choose your store number, and run it for all vendors. You don’t have to limit the report to open orders, leaving that filter off shows everything ordered and received for the store in that range. The date range is flexible: a single day, a week, a month, or a year ago all work the same way.

When your options are set, click **OK**. WinSale prompts for the printer; click **OK** again to run the report.

## Reading the report

![](https://winsale.net/wp-content/uploads/2026/06/Screenshot-2026-06-11-100212.avif)

The report header shows the store name and the date range. The report itself may look detailed, but it’s straightforward and works on an item-by-item basis. For each line you’ll see:

- Vendor number and vendor name
- When the PO was entered
- The PO number
- The item number and description
- Quantity ordered
- Quantity received
- Anything remaining to be received
- The cost value of the item

## Find a specific item

![](https://winsale.net/wp-content/uploads/2026/06/Screenshot-2026-06-11-100242.avif)

If you’re unsure about a specific item on a PO, click the **Find** button at the top and search for the item number. WinSale highlights the matching line so you can quickly confirm whether it was received.

## Vendor totals

At the end of each vendor’s section, the report totals that vendor’s activity: how many items were ordered, how many were received, the cost in both cases, and any balance still to be received. If you ran the report for multiple vendors, it repeats this for each one.

## That’s it

The Purchase Order Status report is a quick way to track down old POs and answer outstanding questions, whether a specific vendor or PO was received, ordered correctly, or anything else you need to confirm.

If you have any questions about purchase order status or anything else in WinSale, reach out to our support team.

- **Support email:** support@winsale.net
- **Phone:** 843-476-4767

 **About this article:** This is part of WinSale's free knowledge base. WinSale is a point-of-sale system built specifically for independent shoe and safetywear retailers — 10M+ UPC database, industrial account invoicing, mobile shoe truck support, no per-transaction fees. [See if it's a fit for your store →](https://winsale.net/shoe-store-pos-system/)