Safetywear POS Software

Safetywear POS software built around
how this business actually works.

Industrial accounts, employer subsidies, signed receipts, voucher programs, monthly invoicing — WinSale was designed for safetywear retail from day one. Not a generic POS with bolted-on workarounds. Used by Red Wing dealers and independent safetywear stores from Alaska to Florida.

Book a Demo → See Pricing

40+ years serving the safetywear industry · Built by Magnum Software Systems · Unlimited US-based support included

1984
Founded
10M+
UPCs Pre-loaded
570+
Vendors
0%
Per-Transaction Fees
The Problem

Why generic POS systems can't run a safetywear business

If you sell safety footwear to industrial customers, your business doesn't look like a normal retail store. You're not just ringing up cash sales. You're running a B2B operation with consumer transactions on top of it.

An industrial worker walks in with a voucher from their employer. They pick out boots that cost $185. The employer covers $150, the employee pays the difference. You need a signed receipt for the employer's records, you need to bill the employer at month-end, and you need to track which employees have used their annual allowance and which haven't. Multiply that across 30 industrial accounts and 600 employees.

Try doing that on Square. Or Shopify. Or Lightspeed. You can't.

  • Generic POS: no concept of employer-billed sales, subsidies, or voucher tracking
  • QuickBooks workarounds: invoices created manually after the fact, signed receipts paper-clipped together
  • Spreadsheets and paper logs: error-prone, time-consuming, impossible to scale past a few accounts
  • Big-box retail systems: built for chains, no understanding of how Red Wing dealers or industrial footwear actually sells
Step by Step

How a typical industrial sale works in WinSale

  1. Employee arriveswith their company voucher (digital or printed). You scan it or look up their account.
  2. WinSale knows their subsidy levelbased on the price tier their employer set up — boots up to $X, premium up to $Y, and so on.
  3. Employee picks the bootsWinSale automatically splits the transaction: employer-billed portion vs. employee out-of-pocket.
  4. Capture the signatureon a digital pad or printed receipt. The signed receipt is automatically attached to the employer's account.
  5. End of monthWinSale generates one consolidated invoice per employer, with all signed receipts attached as PDFs. One click. Email or print.
  6. Track payment & ARPayments, finance charges and AR aging are all built in. No exporting to QuickBooks for AR management.
Features

The features that make safetywear retail actually manageable

Industrial account invoicing — done right

Multi-tier subsidy structures, voucher issue and tracking, signed receipt capture, monthly billing cycles, PO numbers, AR aging, finance charges on delinquent accounts. Everything a safetywear store needs to run its B2B side — not bolted on, built in.

Digital vouchers and employer portal

Employers can access a private portal to view their employees' purchase history and issue digital vouchers. Vouchers email directly to the employee and tie automatically into the POS at the time of purchase. Less paperwork for you, faster for the employer, professional for the employee.

10M+ UPC database, 570+ vendors

Pre-loaded with the brands safetywear stores actually carry: Red Wing, Carhartt, Timberland PRO, Wolverine, Keen Utility, Thorogood, Georgia Boot, Justin Original, Rocky, and hundreds more. Receive a shipment, scan it, and the styles populate themselves with sizes, widths, and colors. See the vendor list.

Mobile shoe trucks

Half of safetywear sales happen on the customer's site, not yours. WinSale runs on shoe trucks that visit industrial customers, captures sales and signatures on the road, and syncs back to your store's main system. One license, one inventory, one set of books.

No per-transaction fees, ever

Square, Shopify, Lightspeed all charge 2–3% on every sale forever. For a safetywear store doing $1.5M/year, that's $30,000+ a year in transaction fees alone — and B2B invoicing fees on top if you use those. WinSale is one flat monthly subscription. Run as many transactions as you want.

Unlimited US-based support, included

Phone, email, text. Real people in South Carolina who understand safetywear retail. No tiered support upsells, no chatbot mazes. Most of our customers have been with us 20+ years — that doesn't happen if support is broken.

Who It's For

Built for stores like yours

WinSale was built specifically for, and is used today by, the kinds of stores that don't fit a generic POS.

Red Wing dealersRunning one or multiple locations
Independent safetywear storesWith industrial customer bases
Shoe truck operatorsServicing industrial sites and trade shows
Family-owned storesMoving off paper, spreadsheets, QuickBooks or legacy DOS systems
Multi-store operatorsCentralized inventory, AR and reporting across locations
Reviews

What safetywear retailers say

★★★★★

“We have been working with WinSale for almost 20 years and LOVE their POS. They are incredibly easy to work with!”

Heather S.Google Review · January 2025
★★★★★

“Working with WinSale since 2002, their support has always been there when I needed them. In this day and age where support is shipped off to a second tier staff, WinSale is still the best at what they do.”

Pete GrecoGoogle Review · November 2023
★★★★★

“We have used and loved WinSale since 2016 and it has been the best point of sale system we have used.”

Terry S.Google Review · December 2023
Pricing

Straightforward pricing

No dealer markups. No setup fees. No per-transaction surcharges. Plans include all features listed — pick what you need.

WinSale Basic

$399/month
  • Full WinSale feature set (POS, AR, AP, GL, Inventory)
  • 3 user access to WinSale Cloud
  • Industrial account invoicing
  • 10M+ UPC database access
  • Daily backups
  • Ransomware and antivirus protection
  • Unlimited US-based support and training
Book a Demo
Most Complete

WinSale Pro

$849/month
  • Everything in Basic, plus:
  • WooCommerce eCommerce integration
  • Real-time online store inventory sync
  • Web inventory access and online sales reporting
  • Antivirus and ransomware protection across all business devices
  • Priority support queue
Book a Demo →

Need something custom — multiple stores, special integrations, data migration from another POS? Call 843-476-4767 or email support@winsale.net for a custom quote.

Frequently Asked

Common questions from safetywear retailers

How does the employer subsidy / voucher system actually work?

You set up each industrial account once with their subsidy structure — flat dollar amount, percentage, or tiered by product price. From then on, every sale to that account's employees automatically splits between employer-billed and employee out-of-pocket portions based on those rules. Vouchers can be issued in advance (digital or paper) or applied at the register. End of month, one button generates the invoices.

Can I attach signed receipts to the monthly invoice?

Yes. Capture the signature digitally at the register or scan a paper receipt. WinSale automatically attaches the signed receipts to the employer's monthly invoice as PDF backup. No paper-clipping receipts to invoices, no manual matching. The customer gets the invoice and all backing documentation in one packet.

Can you migrate my data from my current POS?

In most cases, yes — customer history, inventory, and sometimes transaction history can be imported into WinSale. We've migrated stores off RetailEdge, RICS, Prism POS, generic Square setups, and legacy DOS systems. Call us with your current setup and we'll tell you straight whether your data can come over. See also switching from RICS and migrating from Prism POS. Using NetSuite POS or SCIS? Here's what the 2029 end of life means for you.

Do I have to use your credit card processor?

No — you can use whichever processor you want, and we don't penalize you for it. That said, WinSale only directly integrates with a few specific processors, so if you choose to go with someone else you'll be running cards through a separate terminal rather than directly through WinSale. Most of our customers find it easier to use one of our integrated options, but you're free to choose.

Is there a contract?

Initial term is 3 years, then continues month-to-month after that. We're confident enough in our software and support that we're happy to commit long-term — and so are our customers (most have been with us 20+ years).

Can I run a shoe truck on the same WinSale license?

Yes. Shoe trucks, secondary locations, and your main store all run on the same system with shared inventory and customer records. Sales captured on the truck sync back to the main system — including signed receipts and industrial account billing.

What hardware do I need?

If you already have hardware, we'll evaluate what you have and tell you what works as-is and what needs upgrading. If you're starting from scratch — or just want a turnkey setup — we can also provide hardware pre-configured and ready to go, specifically matched to your store.

How long does setup take?

Most stores are running on WinSale within a week of signing up. With our UPC database, inventory onboarding can be as fast as 24 hours. Industrial account setup takes a bit longer — we work through your existing customer list and subsidy rules with you to get it right the first time.

See It In Action

See how WinSale handles your specific accounts

30 minutes on a demo call will show you how WinSale handles your real industrial accounts — the multi-tier subsidies, the voucher programs, the monthly invoicing. Bring a sample of how you currently handle one of your tougher accounts and we'll walk through how WinSale would do it.

Book a Demo → Call 843-476-4767